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Delaware's Annual Report Filing Deadline is Approaching

Delaware-Annual-Report-Filing If you’ve formed a business in Delaware, either as your home state or Foreign Qualification, you’ll need to file an Annual Report.

The due dates for Delaware’s Annual Report are as follows:

Domestic Corporations and Not for Profits
March 1, 2012

LLCs
No annual report is required, but LLCs must pay an annual tax of $250.00 by June 1, 2012

Foreign Corporations
June 30, 2012

Please keep in mind that there are state fees associated with all of these filings, except for exempt domestic corporations.

What Happens if the Report is Filed Late?
The penalty for not filing a completed Annual Report on time varies depending on which type of formation you have.

  • Domestic Corporations and Not for Profits: the penalty for failing to file a completed Annual Report on or before the deadline is $125. In addition, interest on any unpaid tax balance is charged at 1.5% per month.
  • LLCs: the penalty for payments made after the due date is $200.00. Interest accrues on the tax and penalty at the rate of 1.5% per month.
  • Foreign Corporations: if the Annual Report is not made by the due date, Foreign corporations are assessed a penalty of $125.

We’re Here to Help
If you have questions, or would like our assistance with the your Delaware Annual Report Filing, feel free to give our customer service team a call between 8am and 7pm CST, at 800-981-7183. Or, send us an e-mail anytime.

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Top 10 Reasons to Use a Registered Agent Service

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Are you acting as your own Registered Agent?

To follow are the top ten reasons why you might want to consider using a Registered Agent Service instead of performing the job yourself. But first, let’s define what a Registered Agent is.

What is a Registered Agent?

A Registered Agent is as someone who “receives important legal and tax documents on behalf of a business, including important mail sent by the state (annual reports or statements), tax documents sent by the state’s department of taxation, and Service of Process—sometimes called Notice of Litigation, which initiates a lawsuit.”

This may seem simple and straight forward, but there are certain things to consider before you decide to take on this role yourself (or have someone within your organization do so).

Top 10 Reasons to Use a Registered Agent

When utilizing a Registered Agent Service, all of the following contingencies are met every business day — year in and year out. This alleviates any stress or inconvenience that may occur when these responsibilities fall on you or someone within your company.

  1. Availability. The Registered Agent must be available during normal business hours.
  2. Physical Presence. The Registered Agent must have a physical address in the state of incorporation or Foreign Qualification. Post office boxes and private rented mailboxes are not acceptable.
  3. Doing Business in Multiple States. Growing your business? If you’re expanding into an additional state (or states), having a Registered Agent in every state you do business is one of the contingencies a company must meet to remain compliant.
  4. Frequent Change of Address. Every time your business moves, your must update your Registered Agent address with the state. Changing it requires a formal state filing and possibly a state fee.
  5. Working from a Home Office. The Registered Agent address is a matter of public record. That means any documents, including Service of Process that may be delivered by the sheriff, would be delivered to your home.
  6. Privacy. Tagging on to the previous point, having a Registered Agent Service handle receipt of documents allows you to retain privacy. This is true with a home-based business or in an office space (or storefront) where you would prefer that neighbors, employees and customers are not privy to document delivery.
  7. Overlooking Important Documents. It is very important that Service of Process be handled in an expedited manner to avoid a default judgment, which will signal that the other party wins, and your company may need to pay damages. If your Registered Agent is in house, they must be diligent in responding promptly and accurately.
  8. Non-traditional Business Hours. If your business is not open Monday through Friday, 9am-5pm, your Registered Agent may not be present if papers are served. In some instances, attempt to deliver papers may only occur once.
  9. Mobile Office. If you don’t have a permanent worksite, or your business requires you to move around, it could be very difficult to perform the duties of a Registered Agent.
  10. Taking a Vacation. If you, or someone in your company is acting as the Registered Agent, taking a vacation becomes more difficult because, as mentioned above, the Registered Agent is required to physically be present at all times. Certain types of business formations can transfer the Registered Agent from a person to the company, but that involves additional work. Most importantly, do you really want these types of docs being seen by an employee who’s “on-call” to receive them?

Have questions? Let us know. Our customer service department would be happy to help in any way they can. Just give them a call @ (800) 981-7183.


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The Two Seasons of Small Business: Learning and Implementation

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When you think of seasons,

what comes to mind?

Beyond the weather conditions and the holidays lie two distinct seasons, which can empower small business growth for years to come:

The seasons of learning and implementation.

Let’s take a closer look at what they are and how to use them.

The Season of Learning

Many small business owners are familiar with setting goals and writing a long-term business plan, but a “seasonal learning plan” is different — albeit just as important.

The small business learning season lasts for six months, and lives alongside the daily to-dos and obligations of the small business owner. What makes this season so powerful is that it is a very deliberate way to ensure that you learn new things about business, products, customer service and anything else that’s relevant to your life and your business — which in case you didn’t notice have a profound affect on each other.

Planning Your Learning
In a nutshell, your six month season will be filled with webinars, seminars, books, courses and other events that will expand your thinking or teach you something new. After every event, write down some concise notes on what stood out the most for you. Taking pages of notes typically will not help you. This provides you with too much information and no clear direction.

Pruning one or two “rock star” ideas that you’re excited about taking action on gives you a much better chance of success during the season of implementation.

Take the notes you’ve made from each learning opportunity and add it to a master learnings list. This will become your blueprint for action during implementation.

The Season of Implementation

Your six months are over. You’ve diligently kept your plate full of fresh, relevant ideas and tools that can certainly help your business.

But you’re far from done.

Stopping here is like prepping all the ingredients to an incredible meal, and then walking away without cooking it. This, of course, would be an extreme waste of time and money.

This is where implementation comes in, turning concepts into action and transforming the way you do business in both big and small ways.

This is not an easy challenge to complete. When you’re at a seminar, someone else is doing most of the work. And you don’t have as many distractions because you’re not at work. Now that you’re back, you’ve got to fulfill your role as a small business owner AND effectively implement the changes you desire.

This is another compelling reason to prune out only the very best ideas to implement. Not only will they have the biggest potential impact on your business, but a shorter list will be easier to accomplish — it’s also less daunting.

So the question is, are you utilizing the two seasons of small business? The growth of your business, and your mind, depends on it.

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Is Your Website Fresh Enough For Google Panda?

IsYourWebsiteFreshEnoughForGooglePanda

On November 3, 2011, Google updated their Panda algorithm to further incorporate “freshness” into their Website rating equation.

What is Freshness?
In a nutshell, Google has altered its algorithm so it can better determine when a viewer is looking for the most up-to-date information on a particular subject or product.

According to Google, “search results, like warm cookies right out of the oven or cool refreshing fruit on a hot summer’s day, are best when they’re fresh. Even if you don’t specify it in your search, you probably want search results that are relevant and recent.”

For example, if you’re searching for information on buying a computer, you’re probably looking for info on the most up-to-date Mac, Dell or Hewlett Packard (unless you’re a collector of old computers). Google wants to make sure you’re receiving the most recent info on these types of searches.

“Given the incredibly fast pace at which information moves in today’s world, the most recent information can be from the last week, day or even minute, and depending on the search terms, the algorithm needs to be able to figure out if a result from a week ago about a TV show is recent, or if a result from a week ago about breaking news is too old.”

What Types Websites Does this Affect?
Google has given us three main categories where freshness will play a larger role. They include any Website that:

  • Covers recent events & hot topics
  • Has regularly recurring events
  • Requires frequent updates

Sites that are directly affected by the latest Google Panda update need to produce fresh content just to keep pace with the competition. Selling timely services or products that relate to a holiday, graduation, elections, etc, just got harder. For more details on these three categories, visit Google’s press release on their latest update.

What Websites Aren’t Affected?
There many companies, therefore many Websites, that don’t fall into these categories. For the most part, their products and content remain static.

If your Website, and your competitors’ Websites, are all full of static pages — then according to Google you shouldn’t be greatly affected by the freshness algorithm. No harm, no foul.

I don’t agree.

In the case mentioned above, you may not lose any ranking in search engine results — but you’re also not gaining any! In remaining flat, or on par, with the competition you’re not differentiating yourself in any way — at least not to Google.

Sure your content may be svelte, but you’re not any fresher than your competitors.

What I see here is a huge opportunity for this type of business to lift their Website above and beyond anyone else in their respective industry. Think about it. If you have solid, quality content AND you’re providing freshness — you’re going to rise up in Google’s ranking, making you more visible to customers. In other words, you’re gaining an advantage.

How to Add Freshness to Your Website
It’s clear that no matter what your business, adding freshness is going to be to your benefit. There are two ways you can add freshness to your site:

1) Constantly rewrite content for each Web page. If you want to torture yourself, and your writers, this is the way to go.

2) Create a blog. This is an effective way to add freshness to your Website, and position yourself as a source for useful information to your customers and potential customers. If you have an existing Website, make sure the blog is built into it (via CMS or HTML, depending on how your site is constructed). A blog that’s not actually part of your site won’t add freshness.

One Final Note
When creating fresh content, make sure it’s filled with relevance and quality. When Google Panda “takes a bite” of your Website, you want it to notice heirloom tomatoes, all-natural ingredients and robust flavor — not junk food.

Related Links:
- Google Panda and the Myth of Keyword Density
- Google Panda Do’s and Don’ts: Is Your Website Optimized Correctly?
- Google Panda and the Black Hole Effect

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What's the Best State to Incorporate?

What'sTheBestStateToIncorporateSavvy entrepreneurs and small business owners typically ask themselves which type of business formation is best for them. Often times, hours or even days of research can take place before a clear decision is made.

But there’s another question that beckons attention — one that’s just as important:

What’s the best state to incorporate?

Much like choosing your formation type, the best state for you to incorporate is contingent on the type of business you own.

In your search for a definitive answer, one of the first questions to ask yourself is whether you’ll be running an actual brick-and-mortar business, or a business that’s completely “virtual.”

Owning a Brick-and-mortar Business
If your business is a storefront, office or any physical location, incorporating in your own state is typically the best choice. This is true because if you were to form an LLC or corporation in another state — possibly because it’s cheaper, or you prefer its ongoing compliance requirements — you would still need to foreign qualify in your home state in order for you to enjoy all of the benefits of owning an LLC or corporation.

In other words, if you form in Delaware but are doing business in Alabama, you’d need to foreign qualify in Alabama if you want to maintain your limited liability protection there. If you don’t, you could be held personally responsible for your company’s debts and liabilities (including lawsuits). In addition, if you’re not incorporated in the state where you’re doing business, you may not be able to open a business bank account in your “home” state.

Owning a Virtual (Electronic Only) Business
A virtual business includes an online store (like Amazon.com) or simply providing services via internet, e-mail, phone or even fax.

In this case, you you may have more flexibility in where you incorporate. Many virtual business owners are under the assumption that forming a business in a state other than where they’re located is the best choice — usually, as mentioned above, because it’s cheaper or a particular state (like Delaware) is more “business friendly.”

Before you decide, check the four contingencies below in the Foreign Qualification section to help you determine whether or not incorporating in another state is the best choice for your small business. One of the major reasons this is so important is that you want to ensure that your limited liability protection remains intact.

When I was a freelance copywriter, I had customers across the country that I did business with. All of the work I did was through e-mail and phone correspondence, but I still incorporated in New York.

Why? Because I had a home office, and although many of my customers were out of state, I was physically doing work in New York. Plus, I was paying myself, so I was an employee of the company.

You might be wondering what would happen if your virtual business grows so much that you start opening brick-and-mortar offices around the country? If this were the case, first of all congratulations — your business is growing! But since you want to continue to remain compliant and retain your limited liability protection, you’re going to need to foreign qualify in each state you are physically doing business.

What is Foreign Qualification?
Doing business in other states, known as Foreign Qualification, may sound like an international concept, but “foreign” doesn’t mean something outside of the United States. As mentioned above, it’s about operating domestically in the U.S., but outside of the state in which you originally incorporated your business.

When you Foreign Qualify in another state, you’re actually incorporating your business there. This means your company will be responsible for all the regular fees and compliances associated with that state.

Foreign Qualification is typically an excellent choice when you meet one or more of the following contingencies:

  • Your company has a physical presence in the state
  • Your company has employees in the state
  • Your company accepts orders in the state
  • Your company has a bank account in the state

Click here for more details on Foreign Qualification.

As you can see, there are some important points to consider when choosing the best state for your company to incorporate. The last thing you want to do is rush into a decision without clearly understanding all of your options. It might wind up costing you money and time down the road.

Please note that although this article offers an educated opinion on incorporation and Foreign Qualification, I strongly suggest speaking to your accountant or a lawyer to discuss what’s ultimately best for your company.

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How is Your Small Business Like a Halloween Costume?

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When you think about Halloween, what comes to mind?

Trick-or-treating, candy, mostly bad “scary” movies and of course — costumes.

The question is: how are Halloween costumes connected to your small business? Lets take a look …

Halloween costumes fall into three major categories: generic, good and awesome.

Anyone can go the store and buy a generic costume, just as anyone with enough money can buy one that’s pretty good.

But to have an awesome costume, you’ve got to work hard designing it, creating it and making sure you distinguish it from all other costumes. This is what makes a Halloween costume awesome and memorable.

It’s the same with your small business.

Nobody will look back on this year’s generic Halloween costumes and say “wow, those were awesome.” And nobody is going to look at their customer experience with your company and say it was awesome if it was merely generic.

If your products, storefront, sales team or customer service is generic, it can easily be perceived by your customers (and potential customers) as mediocre. And they’d be right.

If you’re awesome, customers will tell all their friends and business associates about you. Plus, they’re going to come back — time and time again — when they need what you can provide.

Let’s face it. Sometimes Halloween costumes can be scary. But even more scary is the generic small business.

Avoid it. Be awesome …

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How to Greet a Customer So They'll Love Your Small Business

http://www.bizfilings.com/blog/wp-content/uploads/2011/09/Howtogreetacustomer.jpgThis morning, while I took my run, I had about ten interactions with people who were walking along my route. How they interacted with me (or failed to interact with me) reminded of the importance of how we greet our customers.

Nine out of the ten people did not acknowledge me in any way — even when I said hello! There was only one woman who looked me in the eye and exchanged the briefest of conversations — commonly referred to as a greeting.

The Small Business Greeting
How many times have you been in a store and simply been ignored? Or been approached by a phony, piranha-like salesman who just wants to take your money?

The greeting, which lasts mere seconds, sets up the interaction you’re going to have with your customer for the duration of their visit. This is true in person, online or over the phone. It lets them know whether you’re open, friendly and willing to help — or if you’d prefer for them to turn around and leave (or click through to another site).

What I’m really talking about here is intention. And it begins with your greeting.

If your goal is to genuinely help someone, giving them a warm welcome when they enter your store or Web site is a great start. If you and your staff can consistently do this, you’re going to develop loyal customers — even if they don’t buy anything today.

Whether it’s working with them to choose a new pair of glasses, or simply directing them to the aisle where they can find bread, your intention is easy to read.

What the piranha-like salesman doesn’t realize is that selling is not the answer. If you have something a customer wants and your price is fair, they’re going to buy it from you. What you’re really selling is yourself, your business and your authenticity. If the customer likes you and trusts you, they will buy from you. And you won’t have to push for the sale.

How do you get your small business to the point of consistently delivering customer-driven service?

Hire employees who already have an innate desire to serve the customer well. And then offer training that makes these customer-focused employees shine even brighter.

How do you greet your customers? The success of your small business depends on it …

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Google Panda and the Myth of Keyword Density

http://www.bizfilings.com/blog/wp-content/uploads/2011/09/googlepandakeyworddensity.jpgIn a previous article about Google Panda, we focused on a list of dos and don’ts to help keep your SEO efforts in alignment with the new Panda algorithm.

But in order to play nice with Panda, we’ve got to understand the rules — and one rule that can be very confusing is keyword density.

What is Keyword Density?

Jon Wuebben, in his book Content Rich, describes keyword density as, “the percentage of the total words on the page divided by the number of times the keyword phrase appears.”

In other words, if you have a 500 word article, and you’ve used your keyword phrase 10 times, your keyword density would be with 5%.

So far, so good — right?

It’s easy enough to do the math here, but there are questions that need answering. Can a particular keyword density percentage help or harm your website? Is there a chance your keyword density doesn’t matter at all? Much of the myth involved with keyword density stems from old SEO techniques that no longer work, coupled with a lack of knowledge on what works today.

Some believe that keyword density is meaningless. Others believe that you need to be at a certain percentage, or ratio, of keyword phrase to total words (between 3-8%). There was a time when website pages were jam-packed with keyword phrases, and that was actually acceptable SEO — now it’s a major rule breaker, not to mention a big disappointment to anyone who attempts to read it.

The Truth about Keyword Density

So who do we believe? How do we know which SEO choices are going to help us make Panda happy so we can connect with our customers?

I’ve made a list that details what I firmly believe to be good SEO practice. But first I’d like to explain how I perceive keyword density. It’s not in percentage points, but in placement points. If you put your keyword phrase(s) in the right places, and include them organically in the rest of your content, your SEO will be solid. Without further adieu, here’s the list:

(1) Include your main keyword phrase in the TITLE of each page or blog post.
Create a title that’s interesting, succinct and engaging. Having the keyword phrase close to the front of the title helps with SEO, but you don’t want to butcher a good title to do this. Would you rather have 1,000 people find you in Google’s search results, read your title, and say “yuck” — or have 100 people find you in search results and click through because you wow’d them with your title?

(2) Create a link (also called a hyperlink) that includes your keyword phrase.
This link can lead to another article you’ve written on the subject, or you can highlight an amazing article by another writer. Both Google Panda, and the writer of the article, will like this. You can create more than one link, but don’t get crazy. I recommend no more than two or three, because too many could raise a Panda flag stating you may just be placing links for the sake of receiving more hits.

(3) Make sure the URL that leads to your page includes your keyword phrase.
In the case of this article, it could read “google-panda-and-the-myth-of-keyword-density,” or “googlepandaandthemythofkeyworddensity.”

(4) Have your keyword phrase appear at the beginning and at the end of your content.
In the first sentence, if possible, and in the last sentence or paragraph, as well.

(5) Use the keyword phrase in a body copy header.
This will increase the relevance of the keyword phrase in the eyes of the search engines.

(6) Include your keyword phrase in the title of your images.
You can also include them in any alternate image text, including image captions.

(7) Place your keyword phrase (or keyword phrases) in tags and meta-tags.
Always make sure that your keyword phrases appear in the actual body copy of your web page or blog post. Having them in your tags or meta-tags won’t help unless they’re referencing copy that exists on the page.

Some SEO writers recommend making sure your keyword phrase appears in bold, italics, and that it’s underlined at least once respectively. They also state the importance of including the phrase in <h1> <h2> and <h3> tags. My concern is that repeating the same keyword phrase so many times could easily be perceived as spam by Panda. If you’ve written a 1,200 word article it might be just fine. If you’ve written a 200 word article your keyword density could easily be too high.

As Google Panda evolves, one thing will remain the same: it’s always best to keep your content relevant, original and well written. This is the foundation. Without a solid foundation, SEO will not work for you because you’re not giving people what they want.

For more info on Google Panda, keyword density and many other SEO related topics, visit SEOMOZ.

Related Links:
- Is Your Website Fresh Enough for Google Panda
- Google Panda Do’s and Don’ts: Is Your Website Optimized Correctly?
- Google Panda and the Black Hole Effect


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Are You Pushing the Envelope or Pushing Paper?

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Whether you’re a huge company, a small business, or somewhere in-between — you’re either pushing paper or pushing the envelope.

A Quick Word on “Pushing”
In the literal sense, we shouldn’t be pushing anything at all, because pushing equals forcing — which can lead to disaster.

But in this article, pushing has a slightly different meaning. Are we status quo, staying within a tiny little paradigm that gets us a paycheck or a modest profit for our business? Or are we pushing the envelope by creating innovation that makes us a leader, a trend setter or a world changer?

What We Choose to Push Affects Our Entire Life
Beyond the business model, pushing paper is a choice that typically brings us no personal satisfaction or accomplishment. Weren’t we put on this earth for more than just going through the motions?

Sure, pushing the envelope can be scary. And if we don’t do our research, learn from our mistakes or ensure the highest quality, it can be fatal. But the rewards are great for those who are brave enough to go into uncharted territory — both personally and professionally.

A true desire for pushing the envelope is the path of high integrity. But it also involves extreme dedication and hard work. Remember, even Michael Jordan (the greatest basketball player who ever lived) was cut from his high school basketball team. What would have happened if he would have walked away and stopped trying because it was too “hard?”

FACT
We’re at work anyway. Why not be the Michael Jordan of what we do? We have a choice, no matter where we’re at in our lives. We can be our best or we can be mediocre.

There may be hundreds, or even thousands of people, awaiting our decision. What’s your choice?

Related Links:
- Discovering Your Goals
- Clearly Defining Your Goals
- Setting Your Goals
- Overcoming Obstacles
- Do You Have Daily Goals?

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Effective Marketing Software that Won’t Break the Bank

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Drive more traffic.

Convert visitors to customers.

Measure and share results.

These are all goals small business need to accomplish on an ongoing basis. But what’s a small business owner to do when his company is composed of just a few people — or in the case when HE is the entire company? When time is not abundant and the budget is small, creating a relevant online marketing campaign can feel impossible.

Enter Optify, a leading provider of marketing software and services for real time web analytics. Optify is also affordable, with their Basic Edition costing only $99 per month.

What You Get:

  • Keyword Marketing: Research keywords with ease, using Optify’s Keyword Suggestion Tool. You can even include a competitor’s website to find out what they’re targeting.
  • Website Optimization: Optimize your website with step-by-step guidance, while identifying pages with the greatest opportunity. Optify scores each web page so you know what to focus on first.
  • Link Management: Optify gives you the ability to keep track of links you have and find links you want.
  • Lead Scoring: Focus on your hottest leads and close more sales.
  • Visitor Tracking: Turn website visitors into customers.
  • Twitter for Business: Manage campaigns and measure results.
  • Marketing Analytics: Maximize ROI and track your success.
  • Salesforce Integration: Get the most out of your data.
  • Get Your Ducks in a Row: Align your marketing and sales groups and close more deals.

The great thing about each of these tools is that you can track your progress to see what’s working and what needs further improvement.

Visit Optify’s website for more on their services, or to sign up for a FREE TRIAL.

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