Inspiration and Information for Starting Your Business

Don't Judge Your Small Business Based on the State of the Economy

Small-Business-State-of-the-EconomyIf you’re an entrepreneur, or a small business owner,  it might be tempting to run your business based on the state of the economy.

When the economy is bad, there can be a tendency to want to play it safe in the decisions a small business owner makes. This is true across the board — from products, to marketing, to the types of people that are hired.

Playing it safe, especially in a poor economic climate, may seem like the best way to help your small business survive. The problem is that safe thinking leads to products and services that are merely acceptable. But when customers are being more careful than ever with how they spend their money — they’re looking for something that’s exceptional, not acceptable.

Survival mode rarely leads to innovation or growth. Instead it leads to mediocrity, because fear of making a mistake leads to ultra-conservative decisions.

I’m not saying to throw caution to the wind, but settling for acceptable when you’re capable of exceptional is never a good idea. Nor is it the most fun, profitable or fulfilling choice.

There’s no doubt that there’s a higher volume of work and effort involved with reaching exceptional. But the results are worth it — for your customers, your employees, your bottom line and the future of your company.

It’s time to move your small business out of survival, and into exceptional.

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Delaware's Annual Report Filing Deadline is Approaching

Delaware-Annual-Report-Filing If you’ve formed a business in Delaware, either as your home state or Foreign Qualification, you’ll need to file an Annual Report.

The due dates for Delaware’s Annual Report are as follows:

Domestic Corporations and Not for Profits
March 1, 2012

LLCs
No annual report is required, but LLCs must pay an annual tax of $250.00 by June 1, 2012

Foreign Corporations
June 30, 2012

Please keep in mind that there are state fees associated with all of these filings, except for exempt domestic corporations.

What Happens if the Report is Filed Late?
The penalty for not filing a completed Annual Report on time varies depending on which type of formation you have.

  • Domestic Corporations and Not for Profits: the penalty for failing to file a completed Annual Report on or before the deadline is $125. In addition, interest on any unpaid tax balance is charged at 1.5% per month.
  • LLCs: the penalty for payments made after the due date is $200.00. Interest accrues on the tax and penalty at the rate of 1.5% per month.
  • Foreign Corporations: if the Annual Report is not made by the due date, Foreign corporations are assessed a penalty of $125.

We’re Here to Help
If you have questions, or would like our assistance with the your Delaware Annual Report Filing, feel free to give our customer service team a call between 8am and 7pm CST, at 800-981-7183. Or, send us an e-mail anytime.

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Dissolution: How to Properly Close a Company

Dissolution-How-to-Properly-Close-a-CompanySmall business owners don’t typically open up their business with the intention of closing it down. In reality, it happens.

Anyone who’s closed a business knows the emotional baggage that goes along with it — including feeling like a failure. But it’s important to remember that more often than not successful endeavors and successful businesses are the result of one or more failures.

From Thomas Edison, to Steve Jobs, failure played an integral role in their ultimate success. Learning what went wrong, as well as taking note on what worked well, is a recipe for success.

But before you move on to your next endeavor, you’ve got to get your current company closed properly. Walking away without taking the right steps to dissolve your company could cost you money — and it could hurt your reputation in the business world (some states make this type of information public).

Although it may be overwhelming now, correctly dissolving your company is something you’ll be glad you did down the road.

To follow is an overview of the steps a business needs to take to dissolve their company. For more details, visit our dissolution article at BizFilings.com.

Step 1: Corporation or LLC action
Company owners must approve the dissolution of the business. With corporations, the shareholders must approve the action; with limited liability companies (LLCs), members grant approval.

Step 2: Filing the Certificate of Dissolution with the state
After shareholders or members have voted for the dissolution, paperwork must be filed with the state in which the business was incorporated. If the company qualified to transact business in other states, paperwork must be filed in those states, too.

Step 3: Filing federal, state, and local tax forms
Although you’re ending operations, your tax obligations do not immediately cease. You must formalize the business closing with the IRS as well as your state and local taxing agencies.

Step 4: Notifying creditors your business is ending
You must notify all of your company’s creditors by mail, and explain:

  • That your corporation or LLC has been dissolved or has filed the statement of intent to dissolve
  • The mailing address to which creditors must send their claim(s)
  • A list of the information that should be included in the claim
  • The deadline for submitting claims (often 120 days from the date of the notice)
  • A statement that claims will be barred if not received by the deadline

Step 5: Settling creditors’ claims
Creditor claims can be accepted or rejected by your company. Accepted claims must be paid or satisfactory arrangements made with creditors for repayment.

Step 6: Distribution of remaining assets
After paying claims, remaining assets may be distributed to company owners in proportion to the share of ownership.

Just like Thomas Edison, who failed at creating a working light bulb over 10,000 times, we have to keep trying and learning until we get it right. Until then, don’t give up.

We’re Here to Help

If you have questions, or would like our assistance with the dissolution of your company, feel free to give our customer service team a call between 8am and 7pm CST, at 800-981-7183. Or, send us an e-mail anytime.

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Creating a Vision Board: A Tool for New Year's Resolutions

VisionBoardEvery January, millions of people make New Year’s resolutions. Most of the time, these are either verbal or written resolutions. But there’s another powerful way to set your goals for the upcoming year — a vision board.

What is a Vision Board?

More than a simple craft project, vision boarding is a tool that helps us craft the life and business we want.

“A vision board is a tool used to help clarify, concentrate and maintain focus on a specific life goal. Literally, a vision board is any sort of board on which you display images that represent whatever you want to be, do or have in your life.” — makeavisionboard.com

What’s great about vision board, which is essentially a collage, is that it’s something you can place in a prominent spot in your home or office (or both) and easily refer to it on a daily basis.

Being Mindful is the Key

If we’re mindful when we’re creating our boards, and mindful each day when we review them, we’re filling our heads with positive input that’s both relevant and specific to us. Muhammad Ali once said, “what you are thinking about, you are becoming.” He was right.

What we’re thinking about will affect what we talk about. What we talk about affects the actions we take each day which ultimately shapes our reality. The more we align our thoughts with our goals, the more likely it is for us to act on them and ultimately accomplish them.

What You’ll Need to Make a Vision Board

  • Every person making a board will need a poster-sized piece of foam core or oak tag. What’s nice about foam core is that it lays flat and is more durable than oak tag, but either will suffice.
  • A collection of images from magazines, photo albums, the internet, books — or anything else — that represents what you would like to attain. Whether it’s good health, or a healthy bank account balance, the images you choose should be meaningful, and clear, to you.
  • You’ll also need scissors, glue or glue stick, markers, tape, or other scrap booking supplies you might like to use.
  • Most importantly, you’ll need to take some time to think about exactly what you want your business and life to look like. Without a crystal-clear vision of what you want to manifest, your vision board won’t have much value or impact.

Happy New Year, and good luck with your vision boards.

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A New Year, Without New Ideas, is Still the Same Old Thing

BrickWallHave you ever heard the quote, “if you always do what you’ve always done, you’ll always get what you’ve always gotten?”

When trying to find a definitive source for this quote, many names are mentioned — from Abraham Lincoln to Tony Robbins. No matter who is responsible for first uttering these words, one thing’s for sure: they’re true.

The new year is a perfect opportunity to take stock of what we’ve accomplished in the past twelve months. It’s also a good time to look forward and define what we’d like our next year to look like.

But beyond retrospect and goal setting, there’s an important question we need to ask ourselves:

What can we do different?

If something’s working well, great. But if it’s not, what can we do differently to change the outcome from negative to positive?

Are You Banging Your Head Against the Wall?
It’s very easy for humans to get stuck in certain habits. And when we’re busy, it can be incredibly hard to stop for a moment to make sure we’re approaching a problem or project in the most effective way.

I’d argue that taking the time to stop, think, make changes (as necessary) and then proceed is actually a big time saver. Do you really want to have to do something all over again when you don’t have to? Front loading your time investment with the best strategy possible is good business, and it puts you in a better position to succeed.

If you feel you’re banging your head against the wall about a specific aspect of your small business (or your life), here’s what you need to do:

  • Stop banging your head against the wall
  • Try something different

Trying something different means change, which often scares people. But, in the words of world-famous speaker Brian Tracy, “what if it works?” What do you have to gain if you succeed?

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The Evolution of New Year's Resolutions

TheEvolutionOfNewYearsResolutionsDo you make New Year’s resolutions? Be it on a personal or professional level, it’s an excellent opportunity to take stock of where you are in life vs. where you want to be.

But a New Year’s resolution, without a well-defined plan of action to back it up, is like owning a brand-new car without a key. It may look nice, but it’s not going anywhere.

The Evolution of the Resolution
What I’m really talking about here is creating clearly defined goals. If we take our resolution, which is typically a big idea without any specifics, and fill in the blanks on HOW we’re going to accomplish it, we give ourselves a road map to follow — which ultimately leads to completing the goal.

Before you fill in the details of your road map, ask yourself the following question:

What do you love to do the most?

The reasoning behind this is simple, yet powerful. If my goal is to double my profits in the coming year, I have a much better chance of accomplishing my goal if I’m engaged in activities that I enjoy. Of course, these activities need to propel me  toward my ultimate goal, but as I define what I need to do in order to accomplish my goal, choosing things I’m excited about will keep me in the game.

A Hypothetical Example
Let’s say I enjoy analyzing metrics, developing products and working face-to-face with my customers. But I do not like working in online social media, blogs or developing my company’s marketing strategies.

I’m better off focusing on what I love to do and delegating the work I don’t like (albeit absolutely necessary to my success) to someone who is proficient at it and enjoys it. Trying to “save money” and do it myself could deter me from reaching my double-profit goal — causing me to lose money.

Why? Since I don’t like social media or marketing (hypothetically), the work I accomplish won’t be the best it can be. How could it, if I’m not excited about it? There’s no way we can do a consistently great job working on something we dislike. Remaining engaged is near impossible, and eventually most people simply stop doing the task.

Plus, being the lone guy or gal — trying to do it all ourselves — is a surefire way to introduce frustration and failure into our days. We can not do it alone. Building a team we can depend on is a must for long-term success.

Discovering What You Love
Whether it’s choosing which type of business to start, what type of products to sell, or which projects to work on — the most important factor is determining what’s most enjoyable to you.

How to determine what’s most enjoyable to you …

First, write down what you love to do more than anything else in life. This does not have to be business oriented. If more than one thing comes to mind, write them all down. See if there’s an overall connection. Ultimately, you’ll have to pick only one thing — and only one thing — at least for now.

This may prove difficult, but once you have only one choice you’ll have a lazer-like focus to help propel you forward (as opposed to being in conflict with yourself regarding what to work on).

Next, make a list of all the things you can do with your small business that’s directly associated with what you love to do the most. Even if it doesn’t seem realistic right now, write it down anyway.

By the time you’re done, you should have at least thirty different ideas/ways to bring what you love into your business. This exercise may uncover some pretty unique opportunities on how to reach your goal. In some cases, it may transform your goal, or your entire business into something you’re much more excited about.

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Time is Running Out to Win a Free Incorporation Package from BizFilings!

FreeIncorporationPackageFromBizFilingsIt’s not too late to enter our Small Business Love Sweepstakes! BizFilings is giving away one free incorporation package per week through December 31st …

If you’re a sole proprietor, entrepreneur or small business owner who’s ready to form an LLC or S corp, our sweepstakes is a great opportunity to kick off the new year in a positive way. Winners will enjoy the limited liability protection and potential tax benefits that go along with forming an LLC or S corp.

How to Enter
Go to BizFilings Facebook page, like us, and fill out a brief sweepstakes form. That’s it, you’re done! Enter the sweepstakes once per week to increase your chances of winning.

Additional Info on Business Formation
Have questions regarding the different formation types? Visit the Incorporation Options page on our Website for more info. You can also download our Free Guide to Incorporating Your Business, which offers in-depth insight regarding the different types of business entities, where to incorporate, ongoing compliance requirements and more.

We’re Here to Help
Feel free to give our Incorporation Specialists a call between 8am and 7pm CST, at 800-981-7183. Or , send us an e-mail anytime.

Happy holidays, and good luck!

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Is the U.S. Postal Service on its Way to Extinction? How About Your Business?

IstheUSPostalServiceonitsWaytoExtinctionWhat do Virgin Megastores, Tower Records, Borders Books and video arcades have in common?

They’re either extinct, or near extinction.

Why? Because they failed to evolve, and became irrelevant.

Is the U.S. Postal Service Next?

The world has changed. Major businesses that were successful for decades are now gone.

In most cases, the writing was on the wall for years, in plain viewif you were paying attention. iTunes and Amazon.com didn’t start off as juggernauts. But they did start an evolution on how we bought music and books (as well as many other things).

Companies like Virgin, Tower Records and Borders Books were unable to implement a large enough transformation to keep themselves profitable and relevant. So they became dinosaurs.

The post office, although still extremely relevant, is no longer profitable.

According to the Washington Post, the Postal Service is billions of dollars in debt. For 2012, there are plans for 3.1 billion dollars in cuts — including the elimination of 250 processing centers, as well as the laying off 30,000 workers.

What does this have to do with your business?
Like your business, the Postal Service makes choices that either improves or deteriorates the strength of their company.

The problem with the Postal Service is that they’ve been adhering to a business model that no longer functions. No amount of downsizing or cuts will fix that. Only a reinvention of how they do business can turn them around.

Whether it’s adding to their core services, or setting a new trend — instead of reacting to one that’s destroying them — the Postal Service is in a position of opportunity to transform. The problem is, they’re not looking to transform, they’re looking to survive — which might ultimately be their demise.

Whether your company is doing well, or struggling, it’s a good idea (actually it’s vital) that you take stock of your products and services on a regular basis, and compare them to the changes that are occurring in the market. The companies that forecast what their market will look like 5-10 years from now can start making changes today that will help them continue to thrive. As you move forward, you can always make additional changes to make sure you’re headed in the right direction.

Sure, change is scary. But doing nothing and hoping that an evolving world won’t pass you by is even scarier. Plus it takes you out of the driver’s seat of your own business and life.

Change will come, whether you’re ready for it or not. You can either evolve with it, or become a dinosaur. And we all know what happened to the dinosaurs …

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Incorporating in New York? Be Aware of the LLC Publication Requirement

Incorporating in New YorkNew York is famous for many things. But if you’re about to form an LLC anywhere in the state, there’s a contingency you might not be aware of: New York’s LLC publication requirement.

What is the New York LLC Publication Requirement?
In addition to incorporating your business and remaining compliant throughout the year, New York requires something more. You must publish a notice within 120 days of your formation detailing the LLC’s name, formation date, office & county location, Registered Agent, business description and announcement of formation.

How this information gets published is very specific:

  • It must be published in two separate publications, for no less than six weeks, at a typical cost of $300 to $2,000
  • During this six-week span the notice must appear weekly in one of the publications, and daily in the other
  • In order to determine which publications to use, an LLC must contact the county clerk for the county their company lists on their formation or qualification documents. The county clerk will instruct the LLC as to which two newspapers they must use for their publication requirement
  • After the six weeks have ended, the LLC must follow up with each publication to obtain an affidavit confirming that the notice ran in each for the designated time
  • Next, the LLC needs to send the state the affidavits, as well as a state form and a  $50 check
  • Once this is accomplished, the LLC needs to follow up with the state to attain proof of publication

Quite an arduous process, no?

For many small business owners, investors and lawyers, this has been a frustrating, head-scratcher of a requirement — especially since the information contained in the notice is easily available on the New York Department of State’s website. With no apparent benefit to the LLC, there is a consensus that this rule is no more than a financial burden to many start up companies with limited financial resources. It also has the potential to drive away potential LLC formations in the state.

What if the LLC Does Not Comply with this Contingency?
The answer to this question depends on who you ask. Some feel the requirement is meaningless, while others fear that non-compliance could potentially cause problems. Here’s a list of some of the major potential drawbacks:

  • The LLC can lose its authority to do business in NY State, making it so the LLC can not instigate litigation (sue) anyone in a New York court
  • The LLC may lose its Limited Liability Protection, one of the biggest advantages of forming their business in the first place

Who Can Satisfy the LLC Publication Requirement?
As mentioned earlier, an LLC can fulfill this requirement themselves by contacting the appropriate county clerk for information on who to submit their notice to, and then completing each step in the process until proof of publication has been received by the state.

What if an LLC Doesn’t Have the Time to Do This?
There are many professional agencies that perform this service. One thing to look out for is sites that aren’t accredited by companies like VeriSign and the Better Business Bureau (BBB). If the site looks like it was designed in the dark ages, that’s another good sign that you might want to look elsewhere for help.

A Big Red Flag …
… should be waving wildly anytime you find a website that guarantees the lowest price. Often, these companies do not adhere to your local county clerk’s mandated publication sources, making your six weeks of notices worthless — and a complete waste of money.

If you have further questions about New York’s LLC publication requirement, or would like BizFilings to take care of satisfying the requirement for you, feel free to contact us at: (800) 981-7183; Monday — Friday, between 8:00 AM — 7:00 PM CST; or go to our contact us page for e-mail and instant chat options.

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Google Panda and the Black Hole Effect

GooglePandaFreshnessBlackHoleEffectGoogle Panda’s “freshness” update occurred early in November. In a press release, Google informed us of the types of sites (and blogs) that would be affected by the update. They fall into three broad categories:

• Sites that cover recent events and hot topics

• Sites that have regularly recurring events

• Sites that require frequent updates

At first glance, this seems pretty straight forward, right? You’re either producing content within one of these categories, or you’re not.

But like many things in life, it’s not that simple.

When Non-newsy Becomes Newsy
What happens when the content you produce suddenly becomes part of one of these categories — what I refer to as newsy?

For example, let’s say your company sells homeowners insurance. Very non-newsy, until there’s a scandal in the media regarding homeowners insurance. Suddenly there’s a media frenzy on the subject — from CNN.com to FoxNews.com, to countless bloggers publishing articles on the subject.

Like it or not, the subject matter on your blog and Website is now newsy.

In the past, if you had well-written, relevant contentand had good overall site authority/rankingthe impact of this type of event on your Website (or a particular blog post) would have been minimal because freshness played a much smaller role.

I’ve experienced this phenomenon first hand on my dad blog. I wrote an article over two years ago that immediately began to gain traction. From a few hits a day, to dozens, to hundreds per day by November, 2011 (just days before the freshness update).

Eleven months out of the year, my topic is not newsy. But around November, it becomes so. The article, in part, highlights Movember.com — a site that helps raise money and awareness regarding cancer and men’s health.

For two years, this blog post spiked in October and November because of the Movember event, and was consistently one of my most viewed posts year round. I’ve always kept my content current and relevant, and the hits just kept on coming.

Enter Panda’s freshness update.

The Black Hole Effect
Just days after the update, hits on this post went from hundreds per day to ZERO. It had been sucked into a black hole, apparently never to return.

Even though I kept my content current, making updates as necessary, the blog post was still “stamped” with a two year old publication date.

Since the freshness update, Google now interprets this as old, and even though I have a good authority rating with this blog post (and with my blog overall), the post has been essentially wiped clean from search engine results to make way for content with newer publishing dates.

Is this going to happen to your Web site or blog?

No necessarily.

As always, it’s a good idea to keep a close eye on your metrics, and if you see a top performer disappear from your stats it may have experienced the black hole effect.

Unfortunately, I’ve not yet found a way to permanently rectify the issue. Here’s hoping that the next Panda update has a better balance between newness, quality and over all site authority.

Until then I hope your content avoids the black hole effect …

Related Links:
- Google Panda and the Myth of Keyword Density
- Is Your Website Fresh Enough for Google Panda
- Google Panda Do’s and Don’ts: Is Your Website Optimized Correctly?

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