The Colorado Secretary
of State’s office is notifying Colorado businesses of a possibly deceptive
solicitation issued by “Compliance Services.” The entity has mailed
solicitations titled “Annual Minutes Requirement Statement Directors and
Shareholders” to businesses in Colorado. These solicitations offer to prepare
documents to satisfy the annual minutes requirement for a $125.00 fee. Though
most corporations are required to keep records of annual minutes, they are not
required to file these records with any third party.
solicitations contain disclaimers stating that “The preparation of minutes of
annual meetings does not satisfy the requirement to file the Periodic Report
required by COLORADO REVISED STATUTES Section 7-90-501,” the solicitation is
creating confusion. Please be aware, the minutes of annual meetings are not
required to be filed with the Colorado Secretary of State’s Office or any other
government agency or third party. In addition, records of annual meetings are
separate from the annual report filing with the Secretary of State’s Office,
which for most businesses is just a $10 fee, online at www.sos.state.co.us.