California Wage and Hour Recordkeeping Requirements
Employers in California must conform with these state rules relating to wage and hour recordkeeping requirements.
In California, payroll records must be kept for a minimum of three years at a central location in the state or in the plant or establishment where the employees work.
Employers must keep accurate records of the following:
- employee names, addresses, occupations, and Social Security numbers;
- birth dates of minors;
- time records;
- total wages for the payroll period;
- total hours worked;
- applicable pay rates for the payroll period including the value of board, lodging, and other compensation;
- meal period schedules and split shift intervals; and
- an explanation of piece rate or incentive plans.
Employers must provide current or former employees, within 21 days of a written or oral request, with a copy, at cost, of their payroll records or allow the employee to inspect those records.