Filed under Tax Center
by Paymaster Disaster | May 20, 2012
Didn't I hear somewhere that there was a new I-9? Where is it? If DHS revised it, where did they hide it on their website along with new instructions?
Dear Paymaster Disaster,
You, and perhaps a few of your small business HR-Payroll-Office-Manager multitasking colleagues, may have heard that a new form was coming, but you probably didn't hear it from the Department of Homeland Security—at least not yet. The promulgation of this new rule has been less than stellar. In fact, the new form is required for all new hires and re-verifications of employment eligibility beginning April 3, 2009.
But there's more! On February 3rd, an OOPS! notice was received, back-dated to January 30th, saying the "NEW" form requirement has been delayed for 60 days until April 3. That notice is here.
The U.S. Customs and Immigration Service (USCIS) is still in the process of finalizing the correct forms and a revision of their I-9 Handbook for Employers. The revision of the form was brought about by an oxymoron called an Interim Final Rule, which narrows the list of acceptable documents for hiring and re-verification of eligibility for employment. Paper copies of the Form I-9 can be ordered by calling USCIS at 1-800-870-3676.
The Form I-9 is available in English and Spanish. However, only employers in Puerto Rico may have employees complete the Spanish version for their records. Employers in the 50 states and other U.S. territories may use the Spanish version as a translation guide for Spanish-speaking employees, but must complete the English version.
For those who prefer to get their information from the horse's mouth, go to this GPO site to the excruciating details in the Federal Register.
For the rest of us, here are the key changes:
Good luck with the challenging new paperwork.