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Expiring Form I-9 Still Valid for New Hires

Filed under Office & HR.

When adding new employees, employers have various federal and state paperwork responsibilities to fulfill. First on the list is to verify your new hire’s identity and eligibility to work in the United States by completing Form I-9, Employment Eligibility Verification. The current August 7, 2009 edition of the form has an expiration date of August 31, 2012.

The U.S. Citizenship and Immigration Services (USCIS) issued a notice informing employers that they should continue to use the soon-to-expire edition of Form I-9 until an updated form is released.

Employers Are Responsible for Employment Eligibility Documentation

Employers are required by the Immigration Reform and Control Act of 1986, to verify citizens’ and noncitizens’ identity and employment eligibility, and record the information on the Form I-9. Acceptable documents to establish both identity and employment eligibility include a current U.S. or foreign passport and a Permanent Resident Card.

Tools to Use

The Business Tools contain a Form I-9, Employment Eligibility Verification that you can use when making a new hire. Also available in the Business Tools is the Handbook for Employers, which provides helpful information regarding the I-9 requirements.

Once completed, Form I-9 is not sent to the government. Instead, employers must keep each Form I-9 for three years after the date of hire or for one year after the employment is terminated, whichever is later. You are required to make the forms available for inspection by authorized government officials, including the Department of Homeland Security, the Department of Labor, and the Department of Justice.

Stay tuned for updated information about the new revision of the Form I-9 when it becomes available.

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